Job Description
Salary:
SUMMARY
Provide administrative support for the Project Management Team. Assist with priority items from Project Managers and Project Executives, respond timely to emails and phone calls, process project paperwork and maintain appropriate file(s) for projects.
SPECIFIC RESPONSIBILITIES AND TASKS
Essential job duties for this position include the following items. Other duties must be performed
as assigned or required to assist Project Managers from project start-up to close-out.
Project Start Up
Assist Project Engineer and Estimator with bidding process as needed
Set up new project in Viewpoint
Assist PM with Owner Contact creation in AIA
Create electronic folder in Y drive
Assist PM with permit process
File the Notice of Commencement
Keep safety documents up-to-date and file as needed
Assist Superintendents with any project start up requests (SCE&G, Internet, etc.)
Maintain physical and electronic file for Owner Contract, Insurance, Permits, etc. for the project
Assist the PM with Subcontract packages and permit processing
Project Duration
Tracking of all subcontracts and change orders
Assist PMs with Owner Pending Change Orders and Owner Approved Change Orders in Viewpoint
Responsible for maintaining SL Compliance for all subcontractors on assigned projects
Works with Accounts Payable to determine differences or compliance issues
Processing of Notice of Furnishing memos including communication to subcontractors
Communicates with subcontractors to obtain required release of liens
Assist PMs with RFI and Submittal packages including approvals; responsible for tracking in Viewpoint software and maintaining hard copies as needed
Order drawings; Drawing Log creation and maintenance if needed; Keep drawings (hard copies and electronic) up-to-date and distribute to subs if needed
Job photo organization
Issue\resolution with project file audits
Close Out Process
Request warranty letters and close out documentation per the Specifications
Organize the documentation as its received from subcontractor
Work with PM to determine the delivery of the documents (link, hard copy, etc.)
Assist PM with any as-built drawings and organization of copies
After final bill is received, responsible for flagging Final Release in SL Compliance
Works with subcontractor to obtain Final Releases
Other
Other duties and tasks as assigned by Office Manager or Project Administration Manager
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