Job Description

Office Assistant

Jenni Kayne is a California-based lifestyle brand that aims to empower an elevated approach to everyday living. Whether it's our edited style ethos or coveted interiors sensibility, we work hard to create a world that's inviting and intentional. From our stores across the country to our operations and corporate teams, we believe in the power of a workplace that's built on diversity and inclusionwhere the varied voices and viewpoints of our community pave the way.

About This Role

We are seeking a dynamic and personable Office Assistant to join our Santa Monica corporate team. In this highly visible role, you'll greet employees and guests, support the flow of the front office, oversee daily deliveries and mail, and provide essential administrative support to keep our workplace running smoothly. This entry level role is perfect for someone who is organized, proactive, and eager to learn in a fast paced, team-oriented environment.

Role and Responsibilities

As the Office Assistant, your primary responsibilities include the following:

• Manage daily office operations, including supplies, equipment, vendors, workspace organization, and facility needs.
• Receive all in-office deliveries (packages, mail, vendor shipments) and ensure prompt distribution to employees or departments.
• Check, sort, and distribute mail daily to the appropriate recipients.
• Serve as liaison with building management for maintenance requests, repairs, and facility coordination.
• Coordinate lunch orders for leadership meetings and in-office team lunches.
• Ensure office operations and procedures are documented, organized, and easily accessible to all operations team members.
• Support facilities operations, including logging service tickets, tracking issues, and coordinating with cleaning, maintenance, and building staff.
• Oversee inventory and ordering for office supplies, kitchen restock, and equipment.
• Assist with meeting coordination and conference room set-up.
• Support event planning: meetings, celebrations, employee events, and special projects.
• Provide new hire office tours and orientation, including parking and workspace setup.
• Maintain confidentiality and handle sensitive information responsibly, using good judgment when supporting employees, visitors, and daily office operations.
• Monitor office conditions daily and identify opportunities to improve functionality and employee experience.
• Perform other related duties and tasks assigned to support the needs of the business.

Qualifications

• 1+ years of experience in an office or administrative role.
• Strong organizational and problem-solving skills.
• Ability to work independently, prioritize tasks, and manage multiple deadlines.
• Excellent verbal and written communication skills.
• Proficiency in office management tools, Microsoft Office.
• Attention to detail.
• Ability to take constructive feedback and adapt processes or workflows accordingly.
• Maintains discretion and handles sensitive information responsibly.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Additional Notes

This job description is not all inclusive. In addition, Kayne LLC dba Jenni Kayne reserves the right to amend this job description at any time. Kayne LLC is an Equal Opportunity Employer, committed to a diverse and inclusive work environment. The hourly rate for this position is $22 - $24 per hour. The base salary is determined by experience, education, skills, and location.

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