Job Description
Position Overview
We’re looking for a Remote Part-Time Scheduling Assistant to support our nationwide notary signing service operations. At Elite Signature Group, we all work together to help our clients close files while providing exceptional customer service, so they continue to trust us with future business. We are looking for someone who takes pride and ownership of their work to join our team. This role is designed for someone who is detail-oriented, dependable, and thrives in a fast-paced, client-focused environment.
This is a month-to-month contract position with flexible hours based on business needs.
Compensation & Schedule:
Pay: $20/hour for AM/PM or Weekend Shifts
Pay: $25/hour for weekday shifts
Payment Schedule: Issued on the 5th & 20th of each month via Deluxe eChecks
Hours: 0–25 hours/week, based on business needs. Shifts will be scheduled in advance.
Responsibilities:
On scheduled days, you will serve as the signing service scheduling assistant:
Managing orders in the portal from start to finish
Calling and vetting notaries for the right fit
Reviewing documents and sending detailed notes to notaries
Monitoring and responding to client and notary emails
Checking scanbacks and communicating corrections/approvals
Coordinating drop-offs/pickups locally (Maricopa County)
Setting up courier pickups and tracking FedEx shipments
Communicating with clients and updating the portal
Managing invoices, notary lists, and performance reviews
Providing a daily report to the Signing Service Owner
Additional Opportunities:
Extra income opportunities may be available when covering vacations or extended leave.
Extended coverage (30+ days) will be compensated via a negotiated salary rate.
Qualifications:
Strong communication and organization skills
Detail-oriented and proactive
Team player with problem-solving mindset
Prior experience in scheduling, real estate, title, escrow, or notary services is a plus
Contract Terms:
Month-to-month with an opportunity for a more permanent role
Includes NDA and non-compete agreement (exceptions outlined in contract)
60-day probationary period from contract start date
How to Apply:
Send your resume and a short cover letter explaining why you’d be a good fit for this flexible, detail-driven role.
Elite Signature Group LLC is a woman-owned nationwide signing service supporting real estate, legal, and financial professionals with notary scheduling nationwide. We pride ourselves on quality control, communication, and exceptional client service.
Elite Signature Group LLC is a woman-owned nationwide signing service supporting real estate, legal, and financial professionals with notary scheduling nationwide. We pride ourselves on quality control, communication, and exceptional client service.
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