Job Description
Job Description
Job Description
Benefits:
- Retirement (Simple IRA)
- Health insurance
- Paid time off
UMMA Center seeks a dedicated and organized individual to provide high-level administrative and organizational support to leaders of the organization. Additionally, this full-time role will perform tasks related to office operations and coordination of technology systems used at UMMA.
The Executive Administrator will act as the first point of contact for clients, partners, and stakeholders, ensuring a welcoming and professional environment. This role will report directly to the Executive Director. The Director of Programs will provide daily support and supervision of some activities as outlined by the Executive Director.
Key responsibilities:
- Provides critical support to the Executive Director and leadership team, helping to advance UMMAs mission to serve and uplift the community and ensure smooth operations and efficient communications.
- Manages calendars, coordinates meetings, prepares documents, and acts as a liaison between the Executive Director and other stakeholders.
- Prioritizes and schedules appointments, meetings, and other activities for the Executive Director. Assists members of the management team as needed with their calendars and commitments.
- Assists with the planning and execution of events and special functions.
- Organizes meetings, including preparing agendas, presentations, and necessary materials.
- Handles correspondence, phone calls, and other communications on behalf of the Executive Director, often serving as a point of contact.
- Drafts and edits various documents, including correspondence, reports, and presentations.
- Assists with special projects, conducting research, and compiling data for reports and presentations.
- Maintains confidentiality of sensitive information and exercises discretion in handling executive matters.
- Acts as a bridge between the Executive Director, management team, and other stakeholders, including the Board of Directors and community partners.
- Performs a wide range of administrative tasks to ensure the smooth functioning of the UMMA office and operations
- Oversees activities related to technology systems including computer/software needs assessment, administration of technology security, and policies/procedures for technology use.
- Fosters effective communication and collaboration across departments and with external partners.
Essential Skills: - Strong organizational and time management skills
- Excellent communication and interpersonal skills
- Ability to prioritize tasks and work independently
- Attention to detail and accuracy
- Ability to maintain confidentiality
- Problem-solving and decision-making skills
- Adaptability and flexibility
Experience & Qualifications: - 5+ years of administrative experience required. Preference will also be given to candidates with 2+ years of nonprofit experience.
- Bilingual in English and Spanish (required).
- Associate's degree required; preference will be given to candidates with a bachelor's degree. Combination of experience and education will be considered.
- Strong organizational and multitasking skills, with a high level of attention to detail.
- Excellent written and verbal communication skills, with a commitment to respectful and professional interactions.
- Proficiency in Google Workspace (Gmail, Calendar, Drive, Sheets) and cloud-based file systems
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with CRM and project management systems including Neon, Asana, and Wrike.
- Comfortable learning new digital and online platforms.
- Ability to work collaboratively with a diverse team and engage with the public compassionately.
- Commitment to UMMA's mission and values.
Job Tags
Full time, Work at office,